Player Transfers and Residency Ottawa Area

SCENARIOS REGARDING RESIDENCY transfers

A house league player from District X living in association X1 would like to play with his friends within district X but in association X2 or would like to play out of District X to play in District Y and association Y1

Parents of House League players wishing for their child to play in an association other than their home association within the same district must do the following:

Approach their home association and declare their wish to have their child play with a different association (you may have to register, depending on policy);

  1. Complete a “House League Transfer” application and approach the Association they wish their child to transfer to and submit the “House League Transfer”, stating that they wish their child to play under the receiving association’s hockey program;
  2. The receiving association registrar is under no obligation to commit and will forward your Transfer Request Form to the receiving association president who will state whether they “Agree” or Disagree” to take this player:
    1. If the receiving association president agrees with the transfer, the receiving association registrar will process the player Transfer into the Hockey Canada Registry and wait for confirmation that the request has been granted;
  3. Once approved (granted) by the home association, the receiving association will contact the member’s parents to complete any necessary payment and get details on how to join on ice activities.
  4. If the transfer is rejected, the player must return to the home association.

 The transfer is only applicable to the current season. At the end of the season, the player must return to his/her respective home association.

 NOTE 1: Prior to a transfer being approved, both presidents must first ensure that the transfer will not affect their program (affect the size of teams or deny players from joining a program).

 NOTE 2: If the player wishes to transfer again next year, the same process must be repeated

Last season, a player in District Z received transfer approval to play out of District Z, or within the same district but in another association, and is now returning to his home association.

If the player wishes to remain with the home association and there has not been a change of address, nothing needs to be done.

If the player wishes to again play with the association where he played during the past season, then see Q&A 1, and complete a “House League Transfer” form for the upcoming season.

Competitive try-outs and transfers

A player wishes to try-out with a competitive association within the home district.


*IMPORTANT* - Register with your home association first and advise them that you will be “Trying-out”

Find out what the competitive association’s tryout schedule is, register and attend the sessions.

 In District B, the competitive associations are as follows:

  •  AA/A Leagues: Ottawa Sting
    • Players from Ottawa East
    • Players from Ottawa Center
    • Players from Canterbury
    • Players from Southend
    • Players from West End Hockey League (WEHL)
  •  B League
  •  B League

 NOTE: For additional information on the competitive programs, it is recommended that you contact either the applicable association president or association registrar who can answer your queries.

If the player wishes to play with a competitive team in a different district

*IMPORTANT* - The player must first try-out with the home district competitive team and MUST be released by the home district competitive association

Secondly, a “Competitive Transfer Tryout” form must be completed which must be signed by the receiving competitive association, the home association and both district chairpersons before the player can step on the ice. If the player does not make that team, the player must return to the home association.

District Moves

Moving from another district, from another branch

A player moves to different association area within the same District, Changes district or moves to Ottawa from another Province or Branch
If you are moving to Ottawa from another branch or District, please visit the following site where you can enter your address information to identify what association you belong to:

http://maps.odmha.on.ca/

Player must approach the new association and complete a “Declaration of Inter District Residency” document

The form must be accompanied by “Proof of Residency” documents

  • Ownership or rental agreement
  • At least one utility bill

NOTE: You must read the “Inter-District Residency Requirements overview”. It provides important information like Deadlines and required documentation that must be included when submitting the document.

 The above document is also a must read if the move is a result of a couple separating or divorcing and child custody is an issue. Ensure that all custody documents have been reviewed

 The receiving association will process the transfer request and advise the parents once the process has been completed. The player will then be able to step on the ice.

A player is moving to Ottawa from a different Province or Branchoutside of HEO Minor

Enter your new address in the “Address Look Up tool” and visit the displayed association’s website. Then:

  • If you are from any other branch in Canada,Obtain a release letter from your old association stating that you are in good standing with no pending suspensions or monies owing
  • Visit the Hockey Eastern Ontario website: www.hockeyeasternontario.ca/pages/admin/transfers.htm and access the Inter branch transfer form.
  • Complete the Inter branch transfer form and submit it when you register with your new home association along with your release letter and ownership documents.
  • The registrar will process your transfer request and process your Inter-Branch transfer document in the Hockey Canada Registry (HCR).

Should the player wish to tryout with a competitive team within their district, he must advise the home association and must wait until his Inter-Branch transfer has been finalized.

Moving in from the USA or from another country

Moving in from the USA

Enter your new address in the “Address Look Up tool” and visit the displayed association’s website. Then:

The parent must approach the new association.  The association registrar will then:

  • The player may register with the home association and provide copies of release letters and a completed copy of theUSA Hockey TransferRelease form”.
  • The registrar must first search the HCR to see if the player has ever been registered in Canada. If so, process a transfer request in the HCR.
  • If no record exists, the registrar must complete the "Profile Creation Form" and forward it along with copies of all of the documentation and release form to the HEO HCR Administrator.  HEO will build the new HCR record so the player can start the program.

NOTE: Regardless of the search results, the HEO Executive Director must be contacted and given the information for the transfer as instructed below.

Have the parent contact the HEO Executive Director or the HCR Administratorat 613-224-7686

Note: Should the player wish to try-out with a competitive team, advise him of his options (Which competitive association to go to), see Competitive Tryouts above.

 

Moving from Europe or other countries

Enter your new address in the “Address Look Up tool” and visit the displayed association’s website. Then:

The parent must approach the new association.  The association registrar will then:

  • The registrar must first search the HCR to see if the player has ever been registered in Canada. If so, process a transfer request in the HCR
  • If no record exists, the registrar should build a new HCR record so the player can start the program.

NOTE: Regardless of the search results, the HEO Executive Director must be contacted and given the information for the transfer as instructed below.

Have the parent contact the HEO Executive Director at 613-224-7686

Should the player wish to try-out with a competitive team, advise him of his options (Which competitive association to go to),
see Competitive Try-Outs and Transfers above